Committees

General and Specific Charges to Sigma Chi Committees

GENERAL CHARGE ‐ During this biennium Sigma Chi will focus on: empowerment and utilization of our volunteers; enhanced resources for our undergraduate and alumni chapters; ensuring Headquarters emphasis on “member service and partnership” and improving communications with each other.

We will strive for the best possible execution, enhancement and embodiment of all our programs. Emphasis on integration among our educational and leadership programs will continue to ensure consistency and efficiency with resources. We will utilize technological advances where economically possible and viable. We will be fiscally responsible in every manner.

Specific focus shall include our Ritual, member accountability, alumni involvement, social media intervention, mentorship and the eradication of hazing — this new era of emphasis on eliminating hazing and combating practices inconsistent with our values will be designated as the Jordan Initiative.

Our communication cascade will use all available channels including conference calls, webinars and electronic messaging. This cascade will allow us to inform our members and gain valuable feedback to assure our programs have the utmost consistency, quality and relevance.

While each committee will have a general charge for its operational goals, the members of each committee are encouraged to set supplemental goals and to suggest additional targeted activities for the advancement of the Fraternity.

Committee chairmen will work alongside Headquarters staff and will be responsible for ensuring that their committee is a good steward of resources and maintains activities within allocated budgets and the Grand Quaestor’s guidelines. During this biennium, each staff support person will be full members of their designated committee, with full participation privileges.

Each committee shall provide a brief report to the Grand Consul and the Executive Committee, submitted via Mike Church, the Fraternity's executive director, at least quarterly prior to each Executive Committee formal meeting. An annual report will also be presented at each meeting of the Grand Council and Grand Chapter.

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The Alumni Services Team: Continue efforts to expand existing and new alumni chapters, associations and clubs while also enhancing our organizational support for each of these entities. Continue implementation of the Alumni Training Workshop concept. Focus on finding volunteers to serve on alumni advisory boards and become provincial trainers. Encourage alumni chapter support of undergraduate chapters and philanthropic endeavors. Consider ways to reach out and engage every single alumnus in some manner. Develop committee goals and plans for achieving those goals during the biennium and present them to the Grand Consul and Executive Committee for endorsement.

The Archival Committee: Prepare recommendations for the Grand Consul and the Executive Committee for archiving and preserving the historical items of the Fraternity, while also making them accessible to the membership. Consideration should be given to technology issues as well as resources for this undertaking. Be fully engaged in the ongoing discussions regarding the potential for construction of a bricks-and-mortar project geared to protect, preserve and display Sigma Chi’s collection of historical memorabilia and information.

The Audit & Investment Committee: Help ensure proper financial procedures and controls are in place to maintain the overall financial integrity and soundness of the organization. Require the highest standards of accountability and proper disclosure in all financial dealings. Monitor and otherwise supervise the various investments of the Fraternity consistent with the responsibilities as assigned by the Sigma Chi Governing Laws. It shall, in concert with the Executive Committee and its Grand Quaestor, cause an evaluation of the financial standing of the endowment with regard to its ability to support the continued funding of the publication of The Magazine of Sigma Chi to our members by providing an updated actuarial study by the end of the biennium. Maintain a proper investment policy that is prudent for the Fraternity. Work with Headquarters staff, external auditors and outside counsel to provide timely and accurate reporting to the Fraternity, and its entities, of all financial activities.  Bring to the immediate attention of the Grand Consul and the Executive Committee any issues, concerns or recommendations to help maintain the highest standards of accountability. 

The Awards Committee: Effectively implement and manage the process of soliciting and evaluating nominations for all designated awards and to recommend the selection of the awardees in a fair and open manner. Assist in making sure proper recognition is provided throughout the Fraternity and that the awards and recipients are worthy of their presentation by confirming with the Executive Committee. Utilize technology as much as reasonably possible in order to add efficiency to the process for the applicants, their nominators and reviewers.

The Balfour Selection Committee: To solicit and process the Province Balfour Award applications, and to select the most outstanding graduating senior for that award as dictated by the Governing Laws. Seek to achieve 100 percent of chapters with eligible graduating seniors to receive the Chapter Balfour Award.

The Derby Days Initiative: This committee will reestablish the focus of Derby Days on a philanthropic core. Sensitivity to issues of diversity and gender, particularly the heightened and maintained respect for women, will be a focus. The program should emphasize the purity of fundraising efforts on behalf of our philanthropic partners. Work to actively promote the use of the Derby Challenge as provided by the Huntsman Cancer Institute and develop a communication strategy to ensure chapters utilize the platform.

The Governing Laws Committee: Carry out the responsibilities set forth by the Grand Consul, the Executive Committee, the Grand Chapter and the Grand Council. Help to define, clarify and maintain appropriate governing laws that allow for a well‐functioning and orderly operation of the Fraternity in a fair and consistent manner. Additionally, conduct a thorough review of our Governing Laws and identify specific changes which could make the Governing Laws more contemporary and compliant with how we need to govern. Specific consideration should be given to the disciplinary and suspension processes as it relates to our Chapter and Member Accountability Committee’s increased engagement with universities and colleges.

The Government Affairs Committee: Work to enhance Sigma Chi’s ability to interact with our governmental agencies, more specifically assisting the NIC in its efforts to lobby Congress for the passage of legislation favorable to the Fraternity. Emphasis should be placed on passage of the Collegiate Housing and Infrastructure Bill before Congress and in fundraising for our Political Action Committee. The committee should help maintain contact with all our elected office holders at all levels of government and communicate with the General Fraternity on where brothers may be running for elected office and how we can assist in those campaigns.

The Grand Quaestor’s Commission: Consider and make recommendations to the Executive Committee on ways to strengthen our financial operating condition, processes and procedures. Develop ideas for additional revenue generation, cost savings, and better methods of operating to save more money, make more money or to provide greater ease or efficiencies in our processes for constituents and staff.

The History Commission: Develop recommendations for the consideration of the Executive Committee for the publication of a new volume of the Sigma Chi History volumes (1981‐2006), and a plan for the completion and publication of the remaining volumes of the Nate Histories, the songs of the Fraternity and other such publications as deemed worthy. Be fully engaged in the ongoing discussions regarding the potential for construction of a bricks-and-mortar project geared to protect, preserve and display Sigma Chi’s collection of historical memorabilia and information. Additionally, provide a plan to engage and immerse more members in our history.

The Horizons Committee: To conduct the Horizons leadership development program in a premier fashion as outlined in the Foundation-Fraternity grant request. Deliver the program to a larger number of students while lowering the costs per participant. Train additional facilitators who are approved by the Grand Consul with the goal of expanding the reach of the program to all. Focus on developing a plan to deliver a paid alumni model to be tested this biennium, using our volunteers as facilitators.

The Jordan Initiative Committee:  Develop a holistic strategy for consideration by the Fraternity to be adopted broadly which will completely eliminate hazing and other practices inconsistent with our values. To develop retreat concepts and teachings in close consideration and alliance with the Journey Operating Board, the Pledge Education Committee, and the Ritual Renaissance Team in order to provide specific counseling to those chapters most in need of a revitalization of their culture. This committee will be working to provide ongoing mentorship and guidance to the chapters they visit each year, for a period of two years.

The Journeys Committee: Build upon work already developed to provide a one‐day brotherhood retreat program that can be readily available for all our chapters. A critical component will be making the program and its resource guide for facilitators as complete and accessible as possible in an affordable manner. Focus on providing metrics on the existing programs to examine their validity with regard to stated outcomes, the modernity of the content and their innovative approach to teaching.

The Leadership Training Board: Carry out the duties as spelled out in the Fraternity's Governing Laws. Focus on fully integrating the programs and leadership opportunities operated by the Fraternity. Ensure that the various programs are offered in a consistent and complementary manner and within the allocated budget. Communicate to the Grand Consul and the Executive Committee ideas and resources needed to have the finest Balfour Leadership Training Workshop, Horizon, Journey, Mission 365, and alumni training, as well as other initiatives and programs. Engage and empower more volunteers to be mentors and leaders. Provide undergraduates with the finest educational and leadership experiences possible. Search for new ways to deploy educational training and make our programs available to all members.

The Legal Affairs Committee: To work in concert with the Fraternity’s Executive Director, Grand Consul and Executive Committee to provide general counsel and advice on matters that may be referred to the committee. Help develop a network of Sigma Chi legal professionals across our footprint and submit those names to the Executive Committee for approval and database management. Those brothers presented will be engaged, informed and available for local legal counsel and in the selection of retained attorneys when the need may arise.  Assist the Executive Committee in reviewing the work of any outside counsel retained by the Fraternity.

The Monuments and Memorials Commission: Make recommendations to the Grand Consul and the Executive Committee for the preservation and enhancement of the various properties and monuments under its charge. Consider any short and long-term maintenance issues and develop a plan to address these issues. Work with the technology committee to place information on our historical sites on the website, and possibly provide virtual tours of each. Prepare for the 150th anniversary of the Constantine Chapter by planning a celebratory event around the Sept. 17, 2014, anniversary date.

The New Chapter Development & Province Boundary Committee: Continue the proactive and strategic expansion with a focus on re‐chartering efforts and in de novo chapters at desirable campuses. Work with the other bodies of the fraternity, including the alumni services team, to help establish a base of committed alumni around any new chapter initiative or re‐charter. Keep a pipeline of opportunities moving through the process and continually identify new areas of opportunity for consideration of future chapters. As strategic expansion occurs, make recommendations to the Grand Consul and the Executive Committee on the Fraternity's province structure — more specifically as to the appropriate geographic range and number of chapters able to be supported in a single province — and  make recommendations to realign those provinces which have either numeric or geographic challenges. The committee will work closely with the College of Grand Praetors and seek consensus and support of all interested parties for alignment changes and present those changes for approval to the Executive Committee.

The Philanthropy Committee: Make recommendations to the Grand Consul and the Executive Committee on the enhancement of the Fraternity’s philanthropic efforts. Provide ideas for ways to more effectively manage our philanthropic work that maximizes the good we provide and appropriately recognizes those involved. Expand our chapter efforts to improve campus and community involvement support for worthwhile causes. Encourage the chapters to adopt the Derby Challenge website into their fundraising practices. Actively manage the Fraternity’s relationship with the Huntsman Cancer Foundation and Institute and recommend methods to enhance same.

The Pledge Education Committee: This committee is convened by the Grand Consul to continue its deployment of our new pledge education program. Continue to create a recommended certification and approval process for getting credits for the Peterson Award. Continue to look at the General Fraternity and individual chapter pledge education programs and bring forth best practices, suggested improvements and additional resources to be reviewed by the next Grand Council for implementation. The committee should write or otherwise make available additional curriculum wherever a void is identified. Provide a comprehensive review in concert with the rollout to beta test chapters in order to gives us the necessary feedback to launch the mandatory requirement at the 2014 Balfour LTW. Goal is to provide suggested pledge programming for every chapter that is consistent with the mission, values and ideals of our organization.

The Risk Management Commission: Make recommendations to the Grand Consul and the Executive Committee for the enhancement of the Fraternity’s risk management principles and practices with due concerns to the enactments and directions provided by the Grand Council. Empower chapters to exercise best practices and measures and provide appropriate educational opportunities and resources. Continue to work with the Journey Operating Board, the risk management team of the Balfour Leadership Operating Board, the RMF Board of Directors, and the Leadership Training Board to fully develop and prepare the risk management educational components with a focus on local deployment.

The Ritual Renaissance and Revitalization Committee: Make recommendations to the Grand Consul and the Executive Committee for any desirable changes in the Ritual, provisions for the maintenance of the security of the Ritual, and a recommendation for the publication of an internal “History and Evolution of the Ritual” document. The committee is particularly tasked with developing an educational process that encourages our members to learn the Ritual better and creating a criterion for evaluating a chapter’s proficiency in ritualistic activity.  Emphasis should also be made to linking the Jordan Initiative with emphasis to the ritualistic pieces pertaining to living our values and accountability to our beliefs.

The Scholarship Committee: Study and make recommendations to the Grand Consul and the Executive Committee for the enhancement of the scholarship of our individual members and chapters. Included should be a methodology to encourage undergraduate chapters to increase minimum acceptable scholarship levels on a voluntary basis. Make a recommendation to the Executive Committee for a method the Fraternity should adopt to work with chapters who fall below the minimum accepted requirement of a 2.75 cumulative chapter‐wide GPA.

The Significant Sig Selection Committee: To solicit and process nominations for the Significant Sig Award, selecting the most qualified awardees across a broad spectrum of industry, service, professions and achievements. Consideration should be given to maximize the recognition of these individuals through multiple presentation opportunities. Efforts should be made to highlight these brothers and their achievements, in the broadest extent possible, to showcase the true character and actions of Sigma Chi to the community. Recognize and publicize current and past recipients in an appropriate manner that honors the brother and the Fraternity.

The Social Media Intervention and Protection Initiative: This initiative will focus on educating our members on risk issues centered on the abuse and misuse of all social media platforms. Particular education and prohibition will be required for sites such as TotalFratMove (TFM), Twitter accounts, private Facebook pages and others in order to align to the teachings contained in our Ritual. The committee will, of necessity, work closely with the Praetorial College and seek consensus and buy‐in of all interested parties for informative changes. Present those changes for approval to the Executive Committee.

The Sweetheart Selection Committee: Widely solicit worthy nominees for the International Sweetheart of Sigma Chi Award. Publicize, process, evaluate and interview those nominees and then present three finalists to Grand Chapter 2015 for selection of a single winner by the undergraduates. Establish historical protocols and appropriate guidelines for any campaigns for the position. Ensure that all conduct on behalf of a candidate is consistent with the highest standards of this most honored and prestigious award.

The Technology Committee:  Analyze the hardware, software, and operating systems utilized by the Fraternity, and in concert with other fraternal entities to determine the best environments to implement the goals of the organization. Utilize the latest technology communicate with our constituents and make our operations more efficient and user-friendly. Update the General Fraternity website with a fresh look, relevant content and provide more tools, resources and search abilities to assist our members. Provide a framework and structure for undergraduate and alumni chapters to link their websites and help them maintain current and usable sites. Provide a recommended action plan by the end of the 2013 to 2014 academic year for the mobile optimization of Sigma Chi’s web presence. Make a recommendation to the Grand Consul and the Executive Committee on budgetary and personnel needs to implement these needs and goals.

Additional committee charges will be provided to the various other committees as designated by the Grand Consul and Executive Committee.

These charges to the various committees are considered to be an evolving process. Each Committee will want to further define and refine the objectives and goals to achieve the greater good for the whole Fraternity.

Thank you for your service to the Fraternity. Please let me know how I can assist you to be even more successful in your volunteer role.

 

In Hoc,

Michael A. Greenberg

ILLINOIS WESLEYAN 1982

68th Grand Consul